This page walks you through how to share your Outlook calendar with a colleague so they can view your availability. It's useful for any ALTA staff member who needs to grant another person read access to their calendar.
Click Calendar Icon in lower left corner
In the left side bar Right Click the calendar you want to share, then click Properties.
Click the Permissions tab
Click Add to add permissions for a new user, or click the name of the existing user in the list to change their current permissions.
Either select a predefined set of permissions from the Permissions Level pull down. Please choose Reviewer.
Made with DASH A.i.Follow these five steps inside Outlook to share your calendar with a coworker. The recommended permission level is Reviewer, which allows the other person to view your calendar without making changes.
Reviewer is the recommended permission level — it lets the other person view your calendar entries but does not allow them to create, edit, or delete anything on your behalf. If you need someone to manage your calendar, a higher permission level would be required (consult your IT administrator).
Step-by-step flow:
In practice: If you cannot find a colleague's name when clicking Add, try searching by their first name, last name, or email address. If they still don't appear, contact IT — their account may not yet be in the directory.
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