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Sign in to your account in Outlook on the web.
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On the Outlook on the web navigation bar, select your name in the upper right corner.
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Choose Open another mailbox
Enter the email address of the shared mailbox that you want to access and select Open.
Another Outlook on the web session opens in a separate window, allowing access to the shared mailbox.
Set a rule in Outlook on the web for a shared mailbox
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Select the View tab and View Settings menu icon
and choose Mail.
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In the Mail > Rules section**.**
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In the Inbox Rules section choose the + (plus) icon to add a new rule.
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Give the rule a name.
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Add conditions, actions, and exceptions accordingly.
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Select OK above the rule wizard to save the rule.
