This page explains how to share a calendar in Outlook by granting another user permission to view it. It is intended for any ALTA staff member who needs to give a colleague read access to their calendar.
Made with DASH A.i.Follow these steps to share your Outlook calendar with another user. The recommended permission level is Reviewer, which allows the other person to view your calendar without making any changes.
Reviewer is the recommended permission level — it lets the other person view your calendar events but does not allow them to create, edit, or delete anything. If you accidentally grant a higher level (e.g., Editor or Author), the other person could modify your calendar entries.
Key points at a glance:
| Step | Action | Where |
|---|---|---|
| 1 | Open Calendar view | Lower-left corner icon |
| 2 | Right-click the calendar → Properties | Left sidebar |
| 3 | Go to Permissions tab | Properties dialog |
| 4 | Add new user or select existing | Permissions tab list |
| 5 | Set Permission Level to Reviewer | Permission Level drop-down |
In practice, once you click Add, you can search for the colleague by name or email address from your organization's directory. Make sure you select the correct person before confirming.
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