This page walks ALTA Vendor Relations (VR) staff through the end-to-end process of creating a Sponsorship Package invoice and assigning a Partnership Level in re:Members (formerly Impexium). It applies to anyone in VR who manages Strategic Partner agreements and billing.
1.1. Definition
An ALTA Sponsorship Package (Sponsorship Package) is a range of products and services purchased by an ALTA member company that has entered into a contractual agreement (Partnership Agreement) with ALTA as part of a program call the Strategic Partner Program (Strategic Partner Program). The Partnership Agreement lists the items the Strategic Partner will purchase from ALTA for the coming year and from which the Sponsorship Package is determined and priced.
The Partnership Agreement also confirms, through a designated Partnership Level (Partnership Level) the amount of discounts and other benefits the Strategic Partner will be granted by ALTA in return for its investments over the prior year.
1.2. Business Process
ALTA Vendor Relations (VR) will work with the ALTA strategic partner to determine the amount and allocation of the partners sponsorship spend with ALTA for the upcoming calendar year. Once determined VR will provide the partner with an agreement to be executed by both the partner and ALTA. At such time that VR deems appropriate, an invoice for the sponsorship package is created in re:Members (formerly Impexium) and the partners sponsor designation is also added in re:Members (formerly Impexium).
To view the full process document open:
Made with DASH A.i.ALTA Sponsorship Packages are bundles of products and services purchased by member companies under a formal Partnership Agreement within the Strategic Partner Program. The agreement defines what the partner buys, sets the Partnership Level, and determines the discounts and benefits the partner receives based on prior-year investment.
Key concepts at a glance:
| Term | What it means |
|---|---|
| Sponsorship Package | The specific products & services a Strategic Partner commits to purchase for the year |
| Partnership Agreement | The signed contract between the partner and ALTA outlining the package |
| Strategic Partner Program | The overarching program governing all sponsorship relationships |
| Partnership Level | A tier designation that drives the discounts and benefits granted to the partner |
The Partnership Level is determined by the partner's prior-year investment, not the current year's purchase amount — keep this in mind when advising partners on their tier.
Made with DASH A.i.A Sponsorship Package is formed once a member company executes a Partnership Agreement with ALTA. That agreement does two things: (1) lists the items the Strategic Partner will purchase for the coming year, and (2) confirms the Partnership Level that determines what discounts and benefits the partner earns.
Made with DASH A.i.Vendor Relations (VR) leads every step — from negotiating the partner's annual spend to cutting the invoice and recording the designation in re:Members.
The invoice and the Partnership Level designation are both entered in re:Members (formerly Impexium). Complete both steps — an invoice without the correct designation (or vice versa) can cause reporting and benefit-fulfilment gaps.
VR has discretion over when the invoice is created ("at such time that VR deems appropriate"). In practice, align invoice timing with the partner's budget cycle and any deadlines tied to early-year sponsorship deliverables.
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