Standard Operating Procedures Finance & Accounting

Processing Conference Sponsorships

Author Confluence SyncLast edited by Format Sweep (+1)Updated Jul 6, 2026

Processing Conference Sponsorships covers the two-part workflow required when a conference sponsorship is sold — one step to publish the sponsor's branding on the meeting website and signage, and a second to record the revenue correctly. This page is essential for any staff member handling sponsorship sales and billing.

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In effect since Jun 18, 2026 · next review Dec 15, 2026 (in 128 days).

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When a Conference Sponsorship is sold ther is a two step process to drive the product into the respective meetings website and banners for brand recognition and recordign the process for billing.

Step 1: Only process a Confernece Sponsorship in the calendar year of the meeting itself.

Step 2: Organization[Company Name]>View>Buy>PURCHASE SPONSORSHIP>[Meeting] Sponsorship>Add to Cart>Review & Check Out> Item Price is to be set to $0.00>Post to Batch>Submit

This step pushes the Organization into the meeting sponsorship pool for publishign in the Meeting website and for the production of signs and banners.

Step 3: Step 2: Organization[Company Name]>View>Buy> PURCHASE MERCHANDISE> [Meeting] Sponsorship _Merchandise>_Add to Cart>Review & Checkout>Adjust price accordingly>Checkout

This step pushes the purchase in to the revenue table

Processing Conference Sponsorships

Step 1: Timing — Process in the Correct Calendar Year

Step 2: Publish the Sponsor (Branding & Signage)

Step 3: Record the Revenue (Merchandise Entry)

End-to-End Process Summary

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