This page covers how to upload an exhibit hall floor plan to the ALTA meetings website using PowerPoint and WordPress. It is intended for staff responsible for preparing and publishing meeting materials in WordPress.
Exhibit Hall floor plans for use in WordPress (to appear on the meetigns website) are to be prepared in Powerpoint. Once the floor plan is ready for upload the following steps are to be taken:
>Create images in PowerPoint
>Save file as jpeg
>Access the meeting in WordPress
>Media Library
>Check ALTA-ONE-FP or EDge-FP
>Edit
>Replace Media
>Drag and drop new image
>Upload
>Go to meeting site to confirm changes have taken
Made with DASH A.i.Floor plans must first be prepared in PowerPoint, saved as a JPEG image, and then replaced in the WordPress Media Library for the correct meeting. Follow each step in order to ensure the updated floor plan appears correctly on the meetings website.
Double-check that you are editing the correct floor plan file — ALTA-ONE-FP for ALTA ONE meetings and EDge-FP for EDge meetings — before replacing media, as overwriting the wrong file will affect the wrong event page.
Made with DASH A.i.The floor plan must be built or updated inside a PowerPoint file before anything is uploaded to WordPress. PowerPoint is the approved tool for preparing these visuals.
In PowerPoint, go to File → Save As, choose JPEG File Interchange Format, and select Just This One when prompted — this exports only the floor plan slide as a single image file, keeping the output clean for upload.
Made with DASH A.i.Once your JPEG is ready, log in to WordPress and navigate to the specific meeting where the floor plan needs to be updated.
Use the meeting's search or filter tools in WordPress to quickly locate the right meeting record before diving into the Media Library — this reduces the risk of editing the wrong event.
Made with DASH A.i.This is the critical step where the old floor plan image is swapped out for the new JPEG without breaking any existing links on the meetings website.
The "Replace Media" function overwrites the existing file while keeping the same URL, so any pages already linking to the floor plan will automatically display the updated image — no need to re-link anything.
Made with DASH A.i.After uploading, always visit the live meeting site to verify the new floor plan is displaying correctly before considering the task complete.
If the image still does not appear updated after a hard refresh, confirm the upload completed without errors in WordPress and that the correct file was replaced.
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