Once a booth is purchased REM can systemically generate an email and send it to the purchaser. This is the Purchase Confirmation Email (PCE). The PCE is generated when a purchaser buys a booth from the online floor plan in a self service transaction. The email template should contain all the information the purchaser needs to successfully prepare and execute their booth.The PCE is different from the Auto Invoice Email (AIE) that is generated as proof of payment and sent to the purchaser. Both the PCE and AIE are sent at the same time.
If an ALTA staff member completes the transaction on behalf of the purchaser, both emails are sent to the staff member.
To prepare and complete a PCE the following steps should be taken:
Where this is change in booth type description booth specific templates must also be updated.
<table data-table-width="760" data-layout="default" ac:local-id="39947468-58b0-4426-bd77-a06c41e74ece"><colgroup><col style="width: 49.0px;"><col style="width: 711.0px;"></colgroup><tbody><tr ac:local-id="a32bcc45-671c-4279-bf6c-3e5bf42b0e2b"><td data-highlight-colour="#c5d9f0" ac:local-id="b4b15003-c730-4a6a-8ee0-01931a338bb2"><p local-id="d9fde1cce019"> </p><p local-id="9855f4d3a6e2"> </p></td><td data-highlight-colour="#c5d9f0" ac:local-id="5b9c8bf5-62e7-400e-be1b-2658d5c51d7c"><p local-id="3500a4521924">To locate and edit a Booth Purchase Templates access re:Members (formerly Impexium) as follows:</p><p local-id="9a8cbc701c2a">Exhibits>Exhibits>[EVENT]>Planning>Booth Spaces>[BOOTH TYPE]>Edit>Details>Email Template</p></td></tr></tbody></table>Example Template:
Confirmation Email Top HTML:
“Thank you for purchasing a [BOOTH NAME] at [EVENT]!
This booth is not furnished. You may order furnishings through Freeman.
With your purchase, you will receive 2 conference registrations. Register each attendee separately, using code [PROMO CODE]* at check out**.**
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Freeman may reach out to you via email to provide you with graphics upload details, such as URL for graphics file uploads. It is essential that all graphics files are submitted in accordance with timelines provided by Freeman, any late submissions will result in a late fee from Freeman.
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Freeman may contact you directly regarding any furniture needs. Please contact Freeman contact for Booths at Exhibitor Support: dianner.vernon@freeman.com.
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Important: All exhibitor-related packages and shipments are to be shipped either through Freeman or via a courier at the exhibitor’s expense.
The exhibit hall is hotel carpet.
Cancellations: Booth purchase must be made in full. Once purchased any refund for cancellations wlll be 40% of purchase price. Cut off date for any refund is [CUT OFF DATE FOR THAT YEAR]
Registration:
Registration will open in [FUTURE REGISTRATION DATE], to Register go to: https://meetings.alta.org/events/
Once you have registered you attendees, as a group or individually you will receive details on the hotel block booking and a link to the hotel block booking page. We recommend you book your rooms immediately.
Important: If you need assistance adding your new employees to our database for registration purposes, please email membership@alta.org
Discount car rentals from Hertz: use promo code: 2304653 HERE:
Terms and Conditions of Purchase
- All booth purchases are subject to terms and conditions: https://www.alta.org/file/Exhibitor-Terms-and-Conditions
Confirmation Email Bottom HTML:
Drive traffic to your booth by advertising your presence at ALTA ONE in one of our many publications! For more information, email sponsorship@alta.org. If you are interested in any new or additional sponsorship items, check out our media kit at https://www.alta.org/about/advertise-with-alta.cfm .
Lead Retrieval is the easiest way to collect contact info from attendees at a show – no lost business cards. Just scan their badge, take notes, and all your leads are saved in one place, ready for follow up
Purchase your lead retrieval from https://orders.american-tradeshow.com/OrderUnit?oosc=14460
Attendee lists, without email addresses will be sent out about 2 weeks before the show opens: Attendee lists with email addresses are available Strategic Partners and Conference Sponsors only: please email pmartin@alta.org for further details.”
Then copy the dates and times email from the prospetus
*Exhibitor Booth Purchase & Sponsor Free Passes
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All this inforamtion entered into the tempalate must correspend to the following other evnet documents:
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Event Prospectus - Vendor Relations Document
Media Kit - Vendor Relations Document
Contract with the hotel - Meetings Document see G:/MEETINGS/[YEAR]/[EVENT]/Hotel Contract
Wordpress - Meetings application
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