Meetings WordPress Site

Overview

This document outlines the step-by-step process for setting up microsites for ALTA meetings in WordPress. It details the essential tasks and best practices to ensure each site is correctly configured and functional.

1. Initial Setup

When creating a new microsite for an ALTA meeting, ensure that the following foundational elements are configured:

• Title: Set the title of the microsite to reflect the specific meeting (e.g., "ALTA One 2024").

• Date Range: Define the date range for the meeting. This is crucial for sorting and filtering sessions correctly.

• Time Zone: Set the appropriate local time zone for the event. All session times will be based on this setting.

2. Session Configuration

Each session within the microsite must be configured with the following:

• Session Title: Clearly define the session title.

• Date and Time: Assign the specific date and time for each session. Ensure this is done in the local time zone set during the initial setup.

• Meeting Assignment: Each session must be linked to the specific meeting (e.g., "ALTA One 2024"). This is done through the Meeting checkbox in the session's settings panel on the lower right-hand side.

3. Required Fields

Every session entry must include the following four fields to ensure proper integration and visibility:

1. Title

2. Date

3. Time

4. Meeting Assignment

If any of these fields are missing, the session will not appear correctly in schedules, filters, or other relevant sections of the site.

4. Filter and Sorting Options

Filters and sorting options are essential for managing sessions and pages effectively:

• Filtering by Meeting: Use the filter options to display sessions for a specific meeting only. This is critical when working with multiple events.

• Sorting by Date: Sort sessions by date to ensure the most current sessions appear at the top. This can be set globally but might need adjustment depending on user preference.

5. Bulk Editing

While bulk editing can be a powerful tool for making changes to multiple sessions or pages at once, it should be used with caution:

• Bulk Edit Capabilities: You can apply changes to multiple sessions (e.g., adding a type or tag) by selecting the sessions and choosing the bulk edit option.

• Risks: Incorrect bulk edits can lead to data inconsistencies. Always verify changes before saving.

6. Regular Updates and Maintenance

• Session Updates: Regularly update session details as changes occur. Ensure that any new sessions added are correctly linked to the meeting and have the required fields filled out.

• Page Content: Keep pages up to date with the latest information, including schedules, speaker bios, and registration details.

7. Backup and Recovery

• Daily Backups: The system performs daily backups. However, in the event of an accidental deletion or major error, it's preferable to manually correct the issue rather than revert to a backup, unless absolutely necessary.

• Trash Recovery: Deleted sessions can often be recovered from the trash. If a session is missing or incorrectly deleted, check the trash before considering a full site backup recovery.