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Made with DASH A.i.ALTA's Meetings Overview page establishes the foundation for how internal meetings are conducted. Even where written detail is sparse, the intent of this page is to serve as the central reference point for meeting standards across the organisation.
If this page currently has limited content, use it as an opportunity to document your team's existing meeting norms — consistency across teams starts here.
Key points to establish for any meetings framework:
- Purpose: Every meeting should have a clear reason for being called — decision-making, information sharing, problem-solving, or team alignment.
- Roles: Identify who is responsible for scheduling, facilitating, note-taking, and following up on actions.
- Preparation: Agendas should be shared in advance so participants can come prepared.
- Outcomes: Meetings should close with clear next steps, owners, and deadlines.
- Documentation: Notes or minutes should be recorded and shared after every meeting.
In practice, even a short 15-minute stand-up benefits from a brief agenda and a nominated facilitator — it keeps discussions on track and respects everyone's time.