Overview
This page documents the technology stack and tools used to plan, execute, and follow up on ALTA meetings and events — from registration platforms to AV systems to virtual event platforms.
Primary Systems
re:Members (Impexium) — Registration Platform
The core registration and membership management platform used for all ALTA meetings.
Key meeting functions:
- Event creation and management (copy prior year's event)
- Pricing tier setup (Early Bird / Regular / Late / Member / Non-Member / One-Day)
- Discount codes with date ranges, usage limits, and accounting codes
- Session management (add-ons, ticketed items, guest tickets)
- Group registrations
- Badge printing at registration desk
- Attendance tracking and CPE sign-in
- Financial reports and registration data export
For detailed re:Members meeting configuration, see Meeting Process Lifecycle
ALTA Website CMS
- Displays upcoming and past meetings at alta.org/meetings
- Event listings pulled from re:Members (the event must be Active in re:Members to appear)
- Speaker bios, agenda PDFs, and hotel/travel info hosted here
SharePoint
- Event planning documents, vendor contracts, rooming lists
- Post-event archive
- The "ALTA Web Sites & IP Blocks" tracker (now auto-synced into Purview — see ALTA Web Sites & IP Blocks)
AV & On-site Technology
| System | Purpose | Vendor |
|---|---|---|
| AV equipment | Screens, projectors, microphones, recording | External AV vendor |
| Badge printing | On-demand badge printing at registration | PLACEHOLDER |
| Wi-Fi | Attendee and staff connectivity | Venue provider |
| Virtual platform | Hybrid/virtual session streaming | PLACEHOLDER |
Virtual & Hybrid Events
PLACEHOLDER — document the platform(s) used for virtual and hybrid events, connection details, and the setup process.
IT Checklist for Events
- AV requirements submitted to venue 60 days out
- Badge printer hardware/software tested 2 weeks before event
- Registration system tested end-to-end (test registration, payment, badge print)
- Virtual platform tested with speakers 1 week before event
- On-site IT staffing confirmed
- Venue Wi-Fi credentials obtained
Related Pages
This page is part of the Meeting Process Lifecycle documentation. Content needs review from IT and Meetings teams — use "Draft with DASH A.I." to expand.